portfolio tracker
★ every project you've made, in one place *.
★ before you add
three strong projects beat ten average ones. only add work that shows your range, demonstrates your process, and feels authentic. cut anything that feels meh.
project image
★ project name here
project image
★ project name here
project image
★ project name here
all projects
New ▾
Aa project○ case study writing○ project type≡ platform📅 date○ progress
□ bakery brand identity
Done branding Done □ architecture project 3
Not started architectural In progress □ social media kit
In progress social In progress □ illustration series
In progress illustration Not started □
Not started □
Not started
+ New page
★ 73% of hiring managers say a well-presented application makes them more likely to interview.
knowing your three strongest projects before you apply is the difference between presenting well and scrambling. — TeamStage, 2024
get the visibility system — £22 duplicate this template into your own notion workspace. works on the free notion plan.
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case study station
★ turn your projects into stories *.
★ before you write
don't just show images — explain the brief, your idea, and the outcome. what problem did you solve? tell a story. start strong, build interest, end with impact.
★ project open — add project name here
★ research + context
what did you look at before starting? who is the audience? what already exists in this space?
★ brief
what were you asked to do?
★ decision
what did you decide and why? your thinking, not your output.
★ obstacle
what was the hardest part and how did you handle it?
★ outcome
what was the result?
★ pair with the case study generator
fill in your notes above → paste into the artbyaoneko case study generator → full written case study in 2 minutes
Case Study Generator — ARTBYAONEKO
★ portfolios with written case studies are 3x more likely to progress to interview than image-only submissions.
— Interaction Design Foundation, 2025
get the visibility system — £22 6 pages. portfolio tracker, case study station, cold pitch, applications, wins log.
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cold pitch station
*. research first. write second. send with purpose
★ the rules
email a person not a place — find a specific name on linkedin first
research before you write — reference something specific about them
lead with them not you — first sentence is about the company
clear subject line — not "hello" or "enquiry"
one ask only — a 20 minute call, not a list of everything you can do
send links not files — check permissions before sending
send tuesday morning — use schedule send
pitch builder
New ▾
Aa company≡ contact≡ what i noticed≡ what i offer○ request to them○ status
□ oat & co
branding weakness new logo job draft □ alo
advice chat follow up sent
+ New page
★ before you hit send
subject line is specific — not "hello" or "enquiry"
addressed to a named person not a general inbox
first sentence is about them not me
one clear ask — not a list of everything i can do
portfolio link included and working — permissions checked
name spelled correctly — read it again
pitch tracker
New ▾
Aa company≡ contact name📅 date sent📅 follow up date○ status
□ studio reframe
June 2, 2026 responded ✓ □ oat & co
June 10, 2026 June 17, 2026 waiting
+ New page
★ follow-up increases response rates by up to 22%.
a strong cold pitch with a live portfolio link behind it hits different. — Jobscan, 2024
get the visibility system — £22 pitch builder, pre-send checklist, pitch tracker — all in one place.
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weekend build
★ friday to sunday. portfolio done by monday *.
★ 6 rules — keep open while you build
add a clear opener — can someone tell what you do in 3 seconds?
cut anything that feels meh — three strong beats ten average
tailor to the role — design, animation, fashion, marketing need different things
explain every project — brief + idea + outcome
make it flow like a playlist not a random shuffle
check your visuals — blurry + replace, cluttered + simplify
★ friday evening
✓
write your opener headline — what do you do, for who, in one sentence ✓
pick 3–5 projects, cut anything weak ✓
gather all images — check every one for blur, inconsistency, clutter
fill in research, brief, decision, obstacle, outcome in the case study station
★ saturday
open readymag template and duplicate
paste notes into case study generator — copy output into each project page
drop in images — make it flow like a playlist not a random shuffle
customise colours and typography to match your identity
★ sunday
check opener — can a stranger tell what you do in 3 seconds?
read through on mobile — fix anything blurry, misaligned, or cluttered
publish and send first application ☆
★ 78% of recruiters now screen portfolios before a human sees your name.
a live readymag link loads instantly and gets indexed. a pdf doesn't. — Muzli, 2026
get the visibility system — £22 hour-by-hour checklist. friday to sunday. live portfolio by monday.
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applications
★ track every application in one place *.
★ the pattern
track which portfolio format gets responses. over time you'll see exactly what's working and what isn't.
applications
New ▾
Aa role≡ company📅 date sent≡ pay○ role type○ application meth...≡ notes○ status
□ brand design assistant
oat & co June 2, 2026 26,000 annually branding website rejected □ part 1 architectural assistant
bond bryan June 30, 2026 14.71 p/hr architectural email waiting □ barista
wave July 5, 2026 12.71 p/hr other other interview sent sent
+ New page
★ pattern spotted
readymag link gets more responses than pdf. send the link every time.
★ follow-up increases response rates by up to 22%.
candidates who track applications are significantly more likely to follow up at the right time. — Jobscan, 2024
get the visibility system — £22 track every role, company, pay, and status. board view shows you where everything is at a glance.
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Add comment
wins log
★ read this before you undercharge or give up *.
★ "your work is good. the world just needs to see it properly."
add something every time something good happens. however small it feels.
wins log
New ▾
Aa wins📅 date○ type≡ notes/evidence/q...
□ portfolio template purchase
July 2, 2026 sale £28.99 earned □
□
+ New page
★ you are building something real.
keep going. keep adding. read this whenever you forget why.
★ your portfolio has about 10 seconds to make an impression.
you are not the problem. the presentation was. now it isn't. — Portfolio Reality Check, Medium, 2025
get the visibility system — £22 a running record of every good thing. read this before you undercharge or give up.
get it now →